Field expenses,
receipt by receipt.
The crew takes a photo of the receipt, even without signal, and AI fills in the expense. The approver sees it that same day, and administration knows what it owes each person.
Agile teams work faster with Sytex
Whoever spends, whoever approves and whoever pays see the same expense.
Each receipt with its photo, its project and its approver, on one page.
One item, one receipt
A photo or PDF on each item, next to its amount, so the approver checks it without asking for it.
In the currency it was paid in
Each item keeps its currency, and Sytex converts it to the account’s currency with a suggested exchange rate.
On its project and its task
The report and each item carry their project and, if needed, a task, so you know what each job spent.
Each job shows what it sells, what it costs and what it leaves.
Expenses are one part. On the job’s side, the sale, the purchases and the invoice live in the same workflow.
- Sale and certification
The sales order is linked to the client’s certification, and partial certifications are recorded item by item.
- Purchase from the task
The contractor’s purchase order is created from the task that needs it, and its cost is committed to that job.
- Invoice and margin
The invoice is linked to the confirmed receipt, and the workflow’s finance tab shows linked sale, cost and margin.
Questions we get
Does it work without signal?
Yes, on the phone. Reports, items and receipt photos are saved on the device and sync when the connection returns. Sending a report for approval needs a connection, so nothing goes out incomplete.
How does AI read the receipt?
From the photo it suggests the amount, description, date, category, currency and payment method. The person reviews and corrects it before saving, and it never overwrites what they typed. It uses AI credits; typing the expense by hand is always available.
Can I handle several currencies?
Yes. Each account has its currency, and an expense in another currency uses the exchange rate Sytex suggests or one you enter.
Who approves, and who sees what?
Each person has an assigned approver, who sees the reports of the people assigned to them. A broader permission lets someone approve every report, and administration manages accounts, payments and advances.
What about expenses the company paid directly?
Each item records who paid. Only what the person paid out of pocket counts toward their refund.
Does it replace my accounting system?
No. Sytex covers the field side: the expense, its receipt, the approval, the advance and the payment. Reports and accounts export to Excel and PDF for your accounting system.
Start with one crew and one week of expenses.
We set it up with your categories and your approvers, and show it with a real receipt.
You talk to Alfred, our AI assistant, and then to the team.