It starts as a candidate, not as a spreadsheet row.
The search, the owner, the photos and the reason it was chosen are on the site from day one, and they are still there when someone asks two years later.
Permitting
The folder does not start over at each stage.
Licensing picks up what the search left, construction picks up what engineering left. Nobody rebuilds the file to move to the next stage.
Legal
The inventory comes from your own survey.
What is mounted on the structure, at what height and who it belongs to, updated by the technician on the visit, which is what you bill the occupancy against.
Inspector
Site access is requested, approved and recorded in one place.
A tenant's crew asks to enter, someone approves it, and the visit is left on the site's record. No WhatsApp thread to reconstruct.
Site owner
Every expiry date is a task, not a line in a spreadsheet.
The lease, the permit and the contract each carry their date, their owner and a renewal that opens on its own, ahead of time.
Expiry control agent
The agent sees the expiry and opens the renewal.
You build them: each one has its role, its trigger and what it may do.
Completed
Site record updatedPM
1d
Expiry control
0dExpiry control agent
Lease renewal
30d
Notice to the owner
2d
Contract signed
1d
Site BR-SP-04412 › TA-26-044120
TaskTA-26-044120Open
Expiry control
InformationActivitiesFilesDiscussion (1)
ST-0441Site BR-SP-04412
Confirm the renewal terms with the owner before the lease expires.
Activities
58 days
Expiry control agentAgent
Reads every date on the site record: ground lease, municipal permit, colocation contracts. And opens the renewal task with its owner as soon as one falls inside the 90-day window.
Pinned skills
Contract readingTask creation
Role
Site records
Triggered by
Daily, 07:00
Status
Active
Configure agentAction history
In the product
The whole site on one screen.
Its dates, what is mounted on it and what is stored there, without opening four files.
SI-24252602Technical location
Projects / subprojects
WBS-26-15258 WorkflowRollout 2026Active2026-01-24
Tasks
TA-26-277213Site inspectionCompleted2026-01-24
Materials
MO-26-0003Site inventoryOn the way2026-01-26
Field reports
FO-26-418354Maintenance reportCompleted2026-01-25
Contracts
OC-26-0118Purchase orderCompleted2026-01-18
Site access requests
SA-26-328574Access to the siteApproved2026-01-12
Location
-26.389174-70.039314
Work ordersChecklistsApprovalsQuotesIntegrationsFiles
A real case
Nine countries, one process.
Sites LATAM had the process, one per country. Today it is the same across the region.
Countries
9
Across four regions, on the same platform.
Workflows
8
Site search, construction, colocation, maintenance and the rest.
Operational units
14
Each with its own teams, permissions and reporting.
It keeps everything that happens on a site on the site: the candidate search, the build, the inspection and the maintenance in the same record, still there years later.
How do I track lease and permit expiries?
Each lease and each permit carries its expiry on the site record, and the renewal opens as a task before the date, instead of surfacing when it already expired.
Can the site inventory stay updated from the field?
Yes. The survey the crew fills on site updates what is mounted on the structure and what is stored there, so the inventory is a by-product of the visit.
Does it cover candidate search through maintenance?
Yes. Candidate, build, colocation, inspection and preventive maintenance are stages of the same site, each with its own workflow template.
Getting started
Start with the sites you already have.
Bring your portfolio in and pick one process to start with: site search, construction or maintenance.
You talk to Alfred, our AI assistant, and then to the team.
Site portfolioTasksSite access
